Posted on: May 1, 2021 Posted by: Tom Woodside Comments: 0
export mailbox database to pst exchange 2010

There are many reasons due to which users export mailbox database to PST Exchange 2010 / 2013 / 2016. One such cause is to back up the Exchange database mailboxes to the Outlook data file. As we know that storage space issue is one of the major concern nowadays for Exchange users. Exporting the Exchange data helps them to reduce the space in Microsoft Exchange Server. Like – When you export the EDB mailboxes to the Outlook PST file then deleted the exported data from the server. This way we can resolve the space problem in Exchange Server.

Another main problem is corruption issue. We all know that all the mailboxes are stored in the Exchange database file and which is prone to corruption. When any .edb file gets damaged / unhealthy / corrupted then it creates so much trouble for users such as: they cannot able to access the Exchange mailboxes and its data items, there are chance that you may lose data, etc…

Losing Exchange data is another nightmare for users or any IT company. As MS Exchange Server is one of the best main server used by many IT organizations and other industry verticals. If any company loses data then they have to go through many issues: suffer from financial loss, losing the client and users trust, face legal charges, company reputation lower down and in the worst case, they will ran out of business, and much more.

To prevent ourselves from these issues either you should remove the corruption but in this case, there are chances of data loss. So, exporting the Exchange database mailboxes to the Outlook data file would be the better option because in the future is any problem arise then users have a backup file in form of PST. With the help of this file, users can access and retrieve the Exchange mailbox data backup with no loss of data by importing it directly into the Exchange Server or MS Outlook.

Manual Solution to Export Mailbox Database to PST Exchange 2010 / 2013 / 2016

Users can use the Exchange Admin Center and PowerShell command to export the Exchange database mailbox to PST file but before using the solution you have to assign the Mailbox Import Export Role that allows them to perform conversion of Exchange EDB mailboxes to the Outlook data file.

Use the command given below to assign the Mailbox Import Export Role:

New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “enter-the-name-of-user”

After assigning the role you have to create the shared folder to save the PST file and provide the full control or read / write permission to the Exchange Trusted Subsystem security group.

Note: Either you are using EAC or Exchange PowerShell command first, you have to provide this permission then use the solution to export Exchange database mailbox to the PST file format.

Method 1: Export Mailbox Database to PST Exchange 2010 / 2013 / 2016 Via Exchange Admin Center

Follow the steps given below to export EDB mailbox to the Outlook data file:

1. Login to the Exchange Admin Center >> Then, click on recipients

2. On the mailboxes tab, select the mailbox that you want to export >> Click on … button >> Select the given option i.e. export to a PST file

3. Click on the first radio button which says “export only the content of this mailbox” >> Click on the Next button

4. Insert the UNC network shared path >> Click on the next button

5. Select the checkbox >> Click on the finish button

Method 2: Use PowerShell Cmdlet to Export Mailbox Database to PST Exchange 2010 / 2013 / 2016

Here in this solution user have to use the New-MailboxExportRequest command which helps users to export the Exchange database mailbox to the Outlook data file. This cmdlet applies to the Exchange Server 2010 / 2013 / 2016 and above version.

Insert the following command given below to export the mailbox to the PST file

New-MailboxExportRequest -Mailbox “insert-the-name-of-Exchange-mailbox” -FilePath “Insert-UNC-Path”

This command helps users to export the given database mailbox to the Outlook data file

Now, use the cmdlet to export all mailboxes to PST Exchange 2010 / 2013 / 2016

1. $Export = Get-Mailbox

2. $Export|%{$_|New-MailboxExportRequest -FilePath “\\Exch\Mailbox\$($_.file).pst”}

The command given above export all the Exchange database mailboxes to the provided file path

Drawback Of Manual Solution

  1. The Exchange Admin Center and PowerShell command to export mailbox from offline EDB file
  2. It requires in-depth knowledge, technical skills and hands-on experience
  3. Users cannot export multiple EDB mailboxes by using EAC solution. For that users have to repeat the steps until all the mailboxes are exported
  4. Prolonged and time-consuming method. Even a little mistake would disrupt the entire process.
  5. This solution does not work properly with the corrupted Exchange database or mailboxes

Export Offline Exchange 2010 / 2013 / 2016 database Mailboxes to PST File Format Via Automated Wizard

EDB to PST Converter Tool provided by SysTools supports offline / dismounted Exchange database file (Public and Private) and used by many IT professionals, Exchange as well as novice users to export any size of mailboxes to the PST file in batch without using any PowerShell cmdlet in a simplified manner. By default this utility creates the UNICODE Outlook data file (PST).

Addition to this, the software offers Quick & Advance scan mode option which recovers minor and major corruption from Exchange database file in a hassle freeway. After recovery users can export the recovered mailboxes and export directly to the Outlook PST file.

Stepwise Working to Export Mailbox Database to PST Exchange 2010 / 2013 / 2016

1. Download the automated wizard and Install it in your local system

2. Select the Add file button >> Load offline / dismounted Exchange mailbox database >> Click on the add button

3. Preview offline Exchange mailboxes >> Click on the export button

4. Select the .edb file mailboxes >> Click on PST export option >> Select browse button to set destination file location >> Click on export button

Finally, the selected offline Exchange database mailboxes export directly to the PST file button

Bringing It All Together

In this article, we have mentioned the complete information to export mailbox database to PST Exchange 2010 / 2013 / 2016 by using the manual solution. Apart from this now users know the reason for conversion and limitation of the manual method. Also, if you have dismount/offline EDB file then in that case users can use the automated wizard described in the above section to export multiple Exchange database mailboxes to Outlook PST file without any hindrance. Depending on your preferences you can select the option to perform the conversion.

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